Company Name foodpanda Company Location Islāmābād Pakistan

Position Title: Admin Associate

Department: People & Organisation

Company: Foodpanda

Location: Islamabad

We’re looking for a highly-driven and motivated Admin Associate for our team in Pakistan. The ideal candidate will have a track record as a significant individual contributor – comfortable working independently, whilst working closely with the management team. This role will be based in Islamabad and will report to Assistant Manager – Admin.

Responsibilities:

• Assist the Head office in all ad-hoc tasks assigned from time to time.
• Plan, coordinate and manage all administrative procedures and systems .
• Develop, review and improve administrative systems, policies and procedures.
• Prepare a manual for SOPs and other administrative policies – subject to management approval.
• Handle all labour issues including holiday plan for labor, janitorial and delivery staff ensuring smooth running of operations.
• Implement strict controls and procedures to control pilferage and mismanagement within Admin domain, stock count, spot checks and gate passes.
• Manage all drivers and vehicles including maintenance, documentation, and servicing issues.
• Manage security and in-house support staff and their attendance.
• Maintenance of office premises including outdoor space and all indoor areas.
• Maintain record of all assets at the designated office.
• Manage staff ration and prepare annual/monthly budget in advance. Keeping control on all grocery and stationary consumption.
• work in close consultation with Finance department for bill payments.
• Provide daily briefing to all support staff.
• Provide coaching and guidance to staff to ensure maximum efficiency and discipline.
• Ensure the smooth and adequate flow of information within the company.
• Identify process bottlenecks.
• Offer solutions for improvement.
• Monitor admin costs and expenses to assist in budget preparation for admin & operations department.
• Oversee facilities services and maintenance.
• Organize and supervise other office activities as and when instructed.
• Adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.

Requirements:

• Bachelor’s Degree in Business Administration or relevant.
• Has an acute sense of responsibility and can take full ownership of the function.
• You have at least 1 year of experience in the relevant field.
• Experience with Microsoft Office, especially Excel, or Google equivalents
• You are driven and ambitious.
• You are very proactive and could lead independent projects.
• You’re very detail oriented and pay attention to all the steps in the process.

Seniority Level

Associate

Industry

• Consumer Goods
• Internet

Employment Type

Full-time

Job Functions

• Other
• Administrative
• Human Resources