Personal Assistant

Personal Assistant job available in dubai

Marketing & Advertising
Dubai, UAE
Posted 5 months ago

Meteor Media Group Company Dubai United Arab Emirates

About Us

Meteor Media Group is a Saudi entertainment company – home of Sand Circus and Insomnia Records. Based remotely, the company’s mission is to transform the region’s entertainment landscape through culturally groundbreaking content across music, film and digital content.

Sand Circus is a Saudi talent management firm built on transparency. The firm focuses exclusively on the representation of talents in the music, film and digital content spaces, and serves world-class brands such as Netflix, Reebok and Samsung.

Insomnia Records is a Saudi record label where dreams come to life. With a client roster including McDonald’s and Nescafe, we combine catchy melodies + creative lyrics to produce music that speaks to the hearts & minds of the Saudi community.

Role’s mission:

  1. Serve as the Point of Contact for all administrative tasks (serving as a gatekeeper from 3rd parties, handling incoming calls and inquiries, etc.)
  2. Manage the calendar (organizing the calendar, scheduling meetings, making bookings and reservations, etc.)
  3. Assist with needs on set (e.g. buying refreshments, carrying valuables, etc.) – requires in-person availability (approx. once every 1-2 weeks)
  4. Manages health insurance and submits health insurance claims
  5. Make online purchases (buying personal items, sending gifts, etc.)
  6. Create and document workflows and processes to increase efficiency and effectiveness (such as templated responses for certain inbound requests from emails, calls and WhatsApp texts)

Competencies required (role-based):

  1. Is highly emotionally intelligent to pick up on 3rd parties’ nuanced sentiments and act accordingly
  2. Is available to respond within 15 minutes of receiving a message between the hours of 10am-7pm Dubai time
  3. Knows how to be a gatekeeper and discern between important vs. unimportant incoming inquiries & requests
  4. Writes high-quality, professional business e-mails in effective and suitable tones
  5. Has a resilient mentality: thinks deep to come up with creative solutions for complex problems & situations
  6. Resourceful: Knows how to find the answer to a burning question when he or she doesn’t immediately know the answer
  7. Conflict resolution: Exhibits a friendly yet stern personality to effectively resolve potential conflicts and concerns
  8. Produces coherent, well-structured, and well-formatted Excel (Google Sheets) sheets quickly & effectively

Competencies required (organization-wide):

  1. Transparent
  2. Honest
  3. Integrous
  4. Proactive
  5. Efficiently effective
  6. Extremely organized
  7. Growth-oriented
  8. Welcomes constructive feedback
  9. Enthusiastic
  10. Positive, solution-oriented attitude
  11. Is ZD (Zero Defect) with e-mails, documents (text & visuals) & calculations
  12. Develops effective & efficient workflow processes

Perks:

  1. Working remotely (with the exception of days we’re on set for photo and video shoots) in a fun work environment within the entertainment industry
  2. Handling major responsibilities within a quickly growing firm and in fast-paced environment that will challenge you and which you’ll learn from quickly
  3. Working on a relatively flexible schedule, with working hours focused around results and deliverables as opposed to clocking in and out at arbitrary times

Compensation: To be discussed based on level of experience.

Employment Type

Full-time

Role: Personal Assistant

Location: Remote (Dubai)

Website: www.meteormediagroup.com

Job Features

Job Category

Office Staff, Permanent

Post

Personal Assistant

Qualification

Text

Skills

Develops effective & efficient workflow processes

Experience

1-5 years

Location

Dubai

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